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Compulsory Coverage of Employees

 

A person registering with the SSS for the first time as a prospective employee should accomplish Personal Record (SS Form E-1) and submit it with the original/certified true copy and photocopy of any of the primary or any two (2) of the secondary documents, one of which with photo and date of birth, acceptable in securing SS number.

Primary Documents (only ONE is required):

Secondary Documents (in the absence of primary documents, submit TWO of the following):

However, surviving spouses and guardians aged 60 and above securing an SS number for the Annual Confirmation of Pensioners (ACOP) program, may be allowed to submit any two of the above-mentioned secondary documents with recent photo and age.

A married person should also submit a marriage contract upon registration. If with reported legitimate children, the birth or baptismal certificate/s of child/ren; if with reported legitimated child/ren, birth certificate with annotation "legitimated;" if with reported legally adopted child/ren, decree of adoption. If reporting illegitimate children, birth or baptismal certificate(s) of children. In the absence of both, any of the following stating the relationship to the reported dependent/beneficiary:

  1. School Record
  2. Insurance Policy
  3. Statement before a court
The original or certified true copies of the documents should be presented to the SSS for authentication purposes.

Member Data Amendments

Changes in a member's record should be reported immediately to the nearest SSS office by accomplishing Member's Data Amendment Form (SS Form E-4) and submit with the original/certified true copy and photocopy of the following:

  1. Marriage certificate for change of civil status;
  2. Birth or baptismal certificate of child/ren for new/ additional child/ren;
  3. Birth or baptismal certificate or passport for correction of name and date of birth.

In the absence of the above-mentioned documents for correction of name and date of birth, submit a Certificate of Loss or Non-availability of the birth certificate from the Local Civil Registrar of the place where the member was born and the Parish where the member was baptized and any two (2) of the following secondary documents that show the name and date of birth of the member:

If for correction of name to a totally different name, submit a Joint Affidavit of two (2) persons who have personal knowledge for the use of the two different names by the member and attest to the fact that the two names belong to one and the same person, aside from the above-mentioned documents.

For Muslim members, a certificate from the Sharia Court, if necessary, should always be attached to the supporting documents for the following member's data change requests:

  1. Marriage certificate for change of civil status;
  2. Certificate of divorce for divorce
  3. Certificate of conversion to Islam for conversion

The original or certified true copies of the documents should be presented for authentication purposes.