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Compulsory Coverage of Employers

 

How to Register


Employer registration shall be made through the Employer Registration Form (SS Form R-1), which should be submitted with the Specimen Signature Card (SS Form L-501) and the original and photocopy of the following required documents, duly signed by the authorized signatory:

Legal Personality Authorized Signatory Supporting Documents
Single Proprietorship Owner or, in his/her absence, any representative with valid Special Power of Attorney

Any of the following:

  1. Certificate of Registration of Business Name from the Department of Trade and Industry (DTI)
  2. Business Permit from the Municipal Office
Partnership Managing Partner Approved Articles of Partnership from Incorporation from Securities and Exchange Commission (SEC)
Corporation, including non-stock/non-profit corporations President, Chairman or Corporate Secretary Approved Articles of Incorporation from SEC
Foreign-owned corporation The designated Philippine Representative as shown in the SEC registration
  1. Approved Articles of Incorporation from SEC; and
  2. License to Transact Business in the Philippines from SEC
Manning agency with foreign principal President, Chairman, or Corporate Secretary
  1. Approved Articles of Incorporation from SEC; and
  2. Agency Agreement between the manning agency and foreign principal
Cooperative Chairman or Corporate Secretary Approved Articles of Cooperation from the Cooperative Development Authority (CDA)
Manpower service cooperative Chairman or Corporate Secretary
  1. Articles of Cooperation from CDA; and
  2. Accreditation from the Department of Labor and Employment (DOLE)

The employer shall then submit the initial Employment Report Form (SS Form R-1A) to report his/her employees, within thirty (30) days upon hiring. The SS Form R-1A should indicate the correct ER number, the total number of employees reported, and complete employees’ details such as their respective SS numbers, birth dates, employment start dates, monthly compensation, and positions.

Managing your membership details


Changes in employer’s data and status of business operations should be reported immediately to the nearest SSS Office by accomplishing an Employer Data Change Request (SS Form R-8), which should be duly signed by the authorized signatory and supported by the original and photocopy of appropriate documents, if any, showing the Effectivity Date. It should also be duly notarized, except if it is for a change/addition of address, e-mail address, and telephone or fax numbers.

The SS Form R-8 should be signed by any of the following:

  1. For Business Employers

    Legal Personality Authorized Signatory/ies
    Single Proprietorship Owner
    Partnership Managing Partner
    Corporation President, General Manager, Chairman or Corporate Secretary
    Foreign-owned Corporation Designated Philippine Representative as shown in the SEC registration
    Cooperative Chairman or Corporate Secretary
  1. For Household Employer

    Authorized Signatory
    Household Employer

Required Documents

For Change of Business Name/Legal Personality/Nature of Business

Any of the following, whichever is applicable:

For Change of Business Address

Proof of billing, or in its absence, any of the following

For Change of Name of Owner/Managing Partner/Corporate Officers

Any of the following, whichever is applicable:

For Amendment of Date of Coverage (DOC)

All of the following:

For Temporary Suspension of Business Operations

Any two (2) of the following documents, whichever are applicable:

For Resumption of Business Operations

For Termination/Dissolution of Business

  1. Single Proprietorship

    Approved Application for Business Retirement from the Municipal/City Treasurer’s Office or in its absence, any two (2) of the following:

    • Certification of Non-operation of Business from the Municipal/City Treasurer’s Office or BIR
    • Lease Contract/Joint Affidavit of Termination of Lease Contract
    • Employment Report (SS Form R-1A) showing the separation of its employee/s duly received by the SSS within the first ten (10) days of the month after the applicable quarter
    • Certification of Cancellation of Registration from the DTI
    • Certification of Cancellation of Franchise from the Land Transportation and Franchising Regulatory Board (LTFRB)
    • Certification from the Philippine Contractors Accreditation Board (PCAB)
    • Death Certificate registered with the Local Civil Registrar or issued by the Philippine Consul, in case of death of the owner
  2. Partnership/Corporation/Cooperative

    Certificate of Filing of Articles of Dissolution/Cancellation of Registration issued by the SEC/CDA or in its absence, any two (2) of the following:

    • Audited Financial Statements and ITR showing non-operation/no earnings for the applicable period/s filed with SEC or BIR within the prescribed period
    • Board Resolution approving the termination of business operation adopted within the prescribed period and duly acknowledged/received by regulatory agencies (e.g. BIR, SEC, etc.)
    • Employment Report Form (SS Form R-1A) showing the separation of its employees duly received by the SSS within the first ten (10) days of the month after the applicable quarter
    • Notification of Business Termination duly received by SEC or BIR within the prescribed period

For Termination/Dissolution due to Mergers/ Consolidation of Registration

For Cancellation of DOC due to Employer’s Allegation that Business Operation Did Not Materialize