Republic of the Philippines Social Security System

Untitled Document

Compliance with CGS Evaluation for CY 2022

SSS CORPORATE GOVERNANCE SCORECARD COMPLIANCE

	Standard	SSS Compliance/Link (See also Transparency Seal link in the SSS Website)
I. Corporate Governance A
1.	GOCC Policy
a.	Existence and scope to address customer's welfare	Sec. 31, 34, 37, 38, 39 & 40 Manual of Corporate Governance
b.	Elaborates efforts to interact with the communities	Sec. 32 Manual of Corporate Governance
c.	Ensures that its value chain is environmentally friendly or is consistent with promoting sustainable development	Sec. 32 Manual of Corporate Governance
2.	GOCC Activities to implement the abovementioned policies
a.	Customer health and safety	Customer health and safety
b.	Interaction with the communities	Interaction with the communities
c.	Environmentally-friendly value chain	Environmentally-friendly value chain Implementing the Policy on Environmentally-friendly value chain
3.	Separate Corporate Social Responsibility (CSR) report/section or sustainability report/section	Corporate Social Responsibility Corporate Social Responsibility Corporate Social Responsibility
4.	Contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights	uSSSapTayo Portal SSC and SSS Management Directory
5.	Performance-enhancing mechanisms for employee participation
a.	Mentions health, safety and welfare policy for its employees	Manual of Corporate Governance Omnibus Admin Order 2018-043 Approved CNA Contract Civil Servants' Health And Wellness Month Employee Satisfaction Survey 2021 HR MOPPRR (Pages 49-61, 237-239) IRR - Positive Feedback Mechanism Legal Bases for the Establishment of the SSS Day Care Center PMERD CY 2022 Compliance With CGS Evaluation
b.	Publishes data relating to health, safety and welfare of its employees	PMERD CY 2022 Compliance With CGS Evaluation Email Blast Employee Hub Employee Programs Employee Wellness Programs IFMS SSS Intranet
c.	Provides training and development programmes for its employees	PMERD CY 2022 Compliance With CGS Evaluation Training Calendar Office Order 2022-064 - SSS Succession Management Program Guidelines HR MOPPRR (Pages 72-84) Actual List - CGOP May 31 - June 1, 2022 2022 LDD Accomplishment Report as of December 31
d.	Publishes training and development programmes for its employees	PMERD CY 2022 Compliance With CGS Evaluation Sample E-mail Blast - Webinars Sample E-mail Blast - Bytesize Modules - SSS Academy Announced 2022 CDPs thru SSS EE Hub 2022 CDP Announcement
6.	Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
a.	Procedures for complaints by employees concerning illegal (including corruption) and unethical behavior	SSS Whistleblowing Policy
b.	Procedures to protect an employee/person who reveals illegal/ unethical behavior from retaliation	SSS Whistleblowing Policy
7.	Quality of Annual Report
a.	Corporate objectives	Corporate Objectives
b.	Financial performance indicators	Financial performance indicators
c.	Non-financial performance indicators	Non-financial performance indicators
d.	Details of whistle-blowing policy	Details of whistle-blowing policy
e.	Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners	Secretary Benjamin E. Diokno Secretary Bienvenido E. Laguesma Comm. Anita Bumpus-Quitain Comm. Bai Norhata Macatbar Alonto Comm. Diana Pardo-Aguilar Comm. Jose C. Julio Comm. Manuel L. Argel Jr Comm. Ricardo L. Moldez PCEO Michael G. Regino
f.	Training and/or continuing education programme attended by each director/commissioner	SSC Training
9.	Annual Report contains a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identifies and explains the reasons thereof	Final statement of full compliance
11.	Corporate Vision and Mission/Strategy
a.	Board of Directors reviewing the vision and mission/ strategy in the last financial year	Board of Directors
b.	Board of Directors monitoring/overseeing the implementation of the corporate strategy	SSS Mission - Vision and Corporate Strategy
13.	Code of ethics or conduct
a.	Details of the code of ethics or conduct	Code of Ethics 2017 Revised Rules on Administrative Cases in Civil Service 2021 Revised Rules on Administrative Cases in Civil Service
b.	All Directors/Commissioners, senior management and employees are required to comply with the code	Creation of an Ethics Committee for Management Code of Ethics 2017 Revised Rules on Administrative Cases in Civil Service 2021 Revised Rules on Administrative Cases in Civil Service
c.	Disclosure on how SSS implements and monitors compliance with the code of ethics or conduct	Creation of an Ethics Committee for Management SSS Implementation and Monitoring of Compliance with the Code of Ethics or Conduct 2017 Revised Rules on Administrative Cases in Civil Service 2021 Revised Rules on Administrative Cases in Civil Service
Nomination Compensation/Remuneration Committee
14.	Appointment of Nomination Compensation/ Remuneration Committee	SSS Committees, Activities, Duties and Responsibilities as of Dec 2022 Sec. 16.1 Manual of Corporate Governance
15.	Nomination Compensation/Remuneration Committee meetings	2022 Attendance Record of Directors in Board and Committee Meetings
16.	Report of the Nomination Compensation/Remuneration Committee publicly disclosed	2022 Attendance Record of Directors in Board and Committee Meetings 2022 Executive Committee Accomplishments 2022 Executive Committee Accomplishments
Audit Committee
17.	Appointment of an Audit Committee	SSS Committees, Activities, Duties and Responsibilities as of Dec 2022 Sec. 16.5 Manual of Corporate Governance
18.	Report of the Audit Committee publicly disclosed	Audit Committee Accomplishment
19.	At least one member of the Audit Committee has an audit, accounting or finance background (qualification or experience)	Comm. Anita Bumpus-Quitain Comm. Diana Pardo-Aguilar Comm. Jose C. Julio Comm. Manuel L. Argel Jr Comm. Ricardo L. Moldez
20	Audit Committee meetings	2022 Attendance Record of Directors in Board and Committee Meetings
Risk Management Committee
21.	Appointment of Risk Management Committee	SSS Committees, Activities, Duties and Responsibilities as of Dec 2022 Sec. 163 Manual of Corporate Governance (Risk Management and Investments Committee)
22.	Report on Risk Management Committee publicly disclosed	Risk Management and Investments Committee Accomplishment Report
23.	At least one member of the Risk Management Committee has a background in finance and investments	Comm. Bai Norhata Macatbar Alonto Comm. Diana Pardo-Aguilar Comm. Manuel L. Argel Jr PCEO Michael G. Regino Secretary Bienvenido E. Laguesma
24.	Board meetings and attendance
a.	Board of Directors meetings scheduled at the beginning of the year	2022 Attendance Record of Directors in Board and Committee Meetings Board of Directors Meeting scheduled at the beginning of the year Sec. 9 Manual of Corporate Governance, meetings scheduled at the beginning of the year
b.	Meetings of the Board of Directors	2022 Attendance Record of Directors in Board and Committee Meetings
c.	Board of Directors meet at least 75% on their scheduled meetings	2022 Attendance Record of Directors in Board and Committee Meetings SSC met at least 75% on the scheduled meetings SSC met at least 75% on the scheduled meetings
d.	Each of the directors/commissioners attended at least 90% of all the board meetings held during the year	2022 Attendance Record of Directors in Board and Committee Meetings
e.	Board of Directors meeting separately at least once during the year without the President/CEO present	2022 Attendance Record of Directors in Board and Committee Meetings Board of Directors meeting separately at least once during the year without the PCEO present
25.	Access to information
a.	A policy that stipulates board papers for Board of Directors/ Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting	Sec. 9.1 Manual of Corporate Governance, board papers
b.	Board Secretary	Board Secretary Resume Sec. 15.3 Manual of Corporate Governance, Board Secretary
26.	Internal Audit
a.	Separate internal audit function	SSS Organizational Structure Definition of Internal Audit Service (IAS), Manual of Corporate Governance, page 3
b.	Appointment and removal of the internal auditor requires the approval of the Audit Committee	Internal Audit Charter
27.	Risk Oversight
a.	Disclosure in the internal control procedures/risk management systems in place	Risk Management Systems in place SSS Internal Control System Procedures
b.	Annual Report disclosure that the board of directors/commissioners has conducted a review of the company's material controls (including operational, financial and compliance controls) and risk management systems	SSC Reviewed the Material Controls Review of Risk Management Systems
c.	Disclosure how key risks are managed	How key risks are managed
d.	Annual Report containing a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC's internal controls/risk management systems	Adequacy of Internal Controls Adequacy of the Risk Mangement system
28.	Board Chairman and CEO	Sec. 15 Manual of Corporate Governance, roles of Chairperson and PCEO
a.	Do different persons assume the roles of Chairman and CEO?
29.	Orientation Program and Continuous Professional Education Program
a.	Orientation programs for new Directors	Orientation Program For New Members
b.	Policy that encourages Directors/Commissioners to attend on-going or continuous professional education programs	SSC Training Sec. 27 Manual of Corporate Governance, (ongoing and continuous professional education programs) On-going or Continuous Professional Education Programs
c.	Appointive Directors attending at least 1 training for the calendar year	SSC Training
30.	Board Appraisal
a.	Annual performance assessment conducted of the Board of Directors	2022 SSC Performance Evaluation
b.	Disclosure on the process followed in conducting the Board assessment	Annual Performance Evaluation Process
c.	Disclosure on the criteria used in the Board assessment	Annual Performance Evaluation Criteria
31.	Committee Appraisal
a.	Annual performance assessment conducted of the Board of Directors Committees	2022 SSC Committees Performance Assessment
II. Corporate Governance Report B
8.	Annual reports downloadable from the GOCC's website	SSS Annual Report for 2022
10.	Timely filing/release of annual/financial reports
a.	Audited annual financial report/statement released within 60 days upon receipt from COA	COA Annual Audit Report on the SSS for 2022 Release within 60 days from receipt from COA
b.	Annual report released within 90 days from release of audited financial report	SSS Annual Report for 2022
c.	True and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company	Annual Financial Statement
12.	Performance Evaluation System (PES)
a.	GOCC achieving 90% in the PES	2022 Performance Evaluation Systems Forms
BONUS
1.	Stakeholder Relationships
	Does the GOCC practice Global Reporting Index (GRI) on its annual reports?
2.	Disclosure and Transparency. Quality of the Annual Report.
	Is the audited annual financial report/statement released within 30 days upon receipt from COA?	2022 Financial Statement 2022 FS Received from COA and Posted in the Website 2022 FS Released to SSC-1 2022 FS Released to SSC-2

Note: All other information on corporate governance can be linked to the items in the SSS Transparency Seal.