Republic of the Philippines Social Security System

Untitled Document

Compliance with CGS Evaluation for CY 2023

SSS CORPORATE GOVERNANCE SCORECARD COMPLIANCE

	Standard	SSS Compliance/Link (See also Transparency Seal link in the SSS Website)
I. Corporate Governance A
1.	GOCC Policy
a.	Existence and scope to address customer's welfare	Manual of Corporate Governance (Customer's welfare)
b.	Elaborates efforts to interact with the communities	Manual of Corporate Governace (interact with communities)
c.	Ensures that its value chain is environmentally friendly or is consistent with promoting sustainable development	Manual of Corporate Governance (environmentally friendly value chain)
2.	GOCC Activities to implement the abovementioned policies
a.	Customer health and safety	Customer Health and Safety
b.	Interaction with the communities	Interaction with communities Interaction with Communications
c.	Environmentally-friendly value chain	SSS Environmentally-friendly value chain Implementing the Policy on Environmentally-friendly value chain Environmental friendly value chain
3.	Separate Corporate Social Responsibility (CSR) report/section or sustainability report/section	Corporate Social Responsibility Manual of Corporate Governance - Corporate Social Responsibility SSS Corporate Social Responsibility
4.	Contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights	SSC and SSS Management Directory SSC and SSS Management Directory SSS Hotline
5.	Performance-enhancing mechanisms for employee participation
a.	Mentions health, safety and welfare policy for its employees	Manual of Corporate Governance (Page 20) Omnibus Rules Implementing Book V of E.O. 292 and Other Pertinent CS Laws Mentions health, safety and welfare policy for its employees Legal Bases for the Establishment of the SSS Day Care Center Issuance and Forms Management System (IFMS) IRR - Positive Feedback Mechanism HR MOPPRR (Pages 49-61, 237-239) CY 2023 compliance with CGS Civil Servants' Health And Wellness Month Approved CNA Contract Administrative Order 2018-043 2023 EMHSS Employee Health Safety Welfare
b.	Publishes data relating to health, safety and welfare of its employees	2023 Employee Wellness Programs Athletics and Wellness Cultural and Special Events CY 2023 COMPLIANCE WITH CGS Day Care Center Proof of Accomplishments 2023 Email Blasts Employee Hub 3 ER programs 2023 SSS Intranet Employee Health Safety Welfare
c.	Provides training and development programmes for its employees	2023 LDD Accomplishment Report - as of December 29, 2023 - GCG CY 2023 compliance with CGS HR MOPPRR (Pages 72-84) OO2022-064 - SSS Succession Management Program Guidelines
d.	Publishes training and development programmes for its employees	BYTESIZE CDP Email Blast CY 2023 COMPLIANCE WITH CGS LDD E-MAIL BLAST ON BYTESIZE LDD E-MAIL BLAST ON WEBINARS SAMPLE NOTICE - MMC 32 SAMPLE NOTICE - MMC 33 SSS Employee Hub - Career Interest and Experience Site TRAINING CALENDAR 2023
6.	Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
a.	Procedures for complaints by employees concerning illegal (including corruption) and unethical behavior	SSS Whistleblowing Policy (pp. 780-786 SSS Citizen's Charter) 2023 SSS Citizen's Charter 1st Edition
b.	Procedures to protect an employee/person who reveals illegal/ unethical behavior from retaliation	SSS Whistleblowing Policy (pp. 780-786 SSS Citizen's Charter) 2023 SSS Citizen's Charter 1st Edition
7.	Quality of Annual Report
a.	Corporate objectives	Corporate Objectives
b.	Financial performance indicators	2023 Accomplishment Report
c.	Non-financial performance indicators	2023 Accomplishment Report
d.	Details of whistle-blowing policy	SSS Whistleblowing Policy (pp. 780-786 SSS Citizen's Charter) 2023 SSS Citizen's Charter 1st Edition
e.	Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners	SSC Chairperson Benjamin E. Diokno PCEO Rolando L. Macasaet Secretary Bienvenido E. Laguesma Commissioner Diana Pardo Aguilar Commissioner Eva B. Arcos Commissioner Manuel L. Argel Jr Commissioner Robert Joseph M. de Claro Commissioner Jose C. Julio Commissioner Anita Bumpus-Quitain
f.	Training and/or continuing education programme attended by each director/commissioner	2023 SSC Training
9.	Annual Report contains a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identifies and explains the reasons thereof	Final Statement Of Full Compliance
11.	Corporate Vision and Mission/Strategy
a.	Board of Directors reviewing the vision and mission/ strategy in the last financial year	Board Reviewing the Vision and Mission and Strategy
b.	Board of Directors monitoring/overseeing the implementation of the corporate strategy	Board Monitoring and Overseeing the Implementation of Corporate Strategy
13.	Code of ethics or conduct
a.	Details of the code of ethics or conduct	2017 Revised Rules on Administrative Cases in Civil Service 2021 Revised Rules on Administrative Cases in Civil Service Code of Conduct and Ethical Standards Code of Ethics (Employees)
b.	All Directors/Commissioners, senior management and employees are required to comply with the code	2017 Revised Rules on Administrative Cases in Civil Service 2021 Revised Rules on Administrative Cases in Civil Service Code of Conduct and Ethical Standards Code of Ethics (Management) Code of Ethics (Employees)
c.	Disclosure on how SSS implements and monitors compliance with the code of ethics or conduct	Administrative Order 2020-008 2017 Revised Rules on Administrative Cases in Civil Service 2021 Revised Rules on Administrative Cases in Civil Service Code of Conduct and Ethical Standards SSS Implementation and Monitoring of Compliance with Code of Ethics or Conduct
Nomination Compensation/Remuneration Committee
14.	Appointment of Nomination Compensation/ Remuneration Committee	Manual of Corporate Governance (Executive Committee) SSC Committees and their Activities, Duties and Responsibilities
15.	Nomination Compensation/Remuneration Committee meetings	Attendance Record Of The SSC Members - 2023
16.	Report of the Nomination Compensation/Remuneration Committee publicly disclosed	2023 Executive Committee Accomplishments
Audit Committee
17.	Appointment of an Audit Committee	Sec. 16(5), Manual of Corporate Governance (Audit Committee) SSC Committees and their Activities, Duties and Responsibilities 2023 Audit Committee Accomplishment
18.	Report of the Audit Committee publicly disclosed	2023 Audit Committee Accomplishment
19.	At least one member of the Audit Committee has an audit, accounting or finance background (qualification or experience)	Commissioner Robert Joseph M. de Claro Commissioner Manuel L. Argel Jr Commissioner Jose C. Julio Commissioner Diana Pardo Aguilar Commissioner Anita Bumpus-Quitain
20	Audit Committee meetings	Attendance Record Of The SSC Members - 2023
Risk Management Committee
21.	Appointment of Risk Management Committee	SSC Committees and their Activities, Duties and Responsibilities Sec. 16(3), Manual of Corporate Governance (Risk Management and Investment Committee)
22.	Report on Risk Management Committee publicly disclosed	2023 RMIC Accomplishment Report
23.	At least one member of the Risk Management Committee has a background in finance and investments	PCEO Rolando L. Macasaet Secretary Bienvenido E. Laguesma Commissioner Diana Pardo Aguilar Commissioner Eva B. Arcos Commissioner Manuel L. Argel Jr
24.	Board meetings and attendance
a.	Board of Directors meetings scheduled at the beginning of the year	Attendance Record Of The SSC Members - 2023 Meeting Scheduled at the Beginnign of the Year Manual of Corporate Governance (meetings scheduled at the beginning of the year)
b.	Meetings of the Board of Directors	Attendance Record Of The SSC Members - 2023
c.	Board of Directors meet at least 75% on their scheduled meetings	Attendance Record Of The SSC Members - 2023 SSC met at least 75% on the scheduled meetings
d.	Each of the directors/commissioners attended at least 90% of all the board meetings held during the year	Attendance Record Of The SSC Members - 2023
e.	Board of Directors meeting separately at least once during the year without the President/CEO present	Attendance Record Of The SSC Members - 2023 Board of Directors Meeting
25.	Access to information
a.	A policy that stipulates board papers for Board of Directors/ Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting	Sec. 9(1), Manual of Corporate Governance (board papers)
b.	Board Secretary	Board Secretary Sec. 15.3., Manual of Corporate Governance (Board Secretary) Sec. 15.3., Manual of Corporate Governance (board secretary)
26.	Internal Audit
a.	Separate internal audit function	Organizational Structure p. 3, Manual of Corporate Governance, Definition of Internal Audit Services
b.	Appointment and removal of the internal auditor requires the approval of the Audit Committee	SSS Internal Audit Charter
27.	Risk Oversight
a.	Disclosure in the internal control procedures/risk management systems in place	Risk Management Systems in Place SSS Internal Control System Module Risk Management Systems in Place
b.	Annual Report disclosure that the board of directors/commissioners has conducted a review of the company's material controls (including operational, financial and compliance controls) and risk management systems	SSC Reviewed the Material Controls Review of Risk Management System
c.	Disclosure how key risks are managed	How Key Risks Are Managed
d.	Annual Report containing a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC's internal controls/risk management systems	Adequacy of the Risk Management System Assessment of the SSS Internal Control System Adequacy of the Risk Management System
28.	Board Chairman and CEO
a.	Do different persons assume the roles of Chairman and CEO?	Sec. 15, Manual of Corporate Governance (roles of Chairperson and PCEO)
29.	Orientation Program and Continuous Professional Education Program
a.	Orientation programs for new Directors	Orientation Program for New Members of the SSC
b.	Policy that encourages Directors/Commissioners to attend on-going or continuous professional education programs	On-going or Continuous Professional Education Programs Sec. 27, Manual of Corporate Governance (ongoing and continuous professional education programs) 2023 SSC Training
c.	Appointive Directors attending at least 1 training for the calendar year	2023 SSC Training
30.	Board Appraisal
a.	Annual performance assessment conducted of the Board of Directors	2023 SSC Performance Evaluation
b.	Disclosure on the process followed in conducting the Board assessment	Board Assessment
c.	Disclosure on the criteria used in the Board assessment	Board Assessment
31.	Committee Appraisal
a.	Annual performance assessment conducted of the Board of Directors Committees	2023 SSC Committees Performance Assessment
II. Corporate Governance Report B
8.	Annual reports downloadable from the GOCC's website
10.	Timely filing/release of annual/financial reports
a.	Audited annual financial report/statement released within 60 days upon receipt from COA
b.	Annual report released within 90 days from release of audited financial report
c.	True and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company
12.	Performance Evaluation System (PES)
a.	GOCC achieving 90% in the PES
BONUS
1.	Stakeholder Relationships
	Does the GOCC practice Global Reporting Index (GRI) on its annual reports?
2.	Disclosure and Transparency. Quality of the Annual Report.
	Is the audited annual financial report/statement released within 30 days upon receipt from COA?

Note: All other information on corporate governance can be linked to the items in the SSS Transparency Seal.