Republic of the Philippines Social Security System

Untitled Document

Compliance with CGS Evaluation for CY 2020

SSS CORPORATE GOVERNANCE SCORECARD
COMPLIANCE WITH CGS EVALUATION FOR CY 2020

	Standard	SSS Compliance/Link (See also Transparency Seal link in the SSS Website)
1.	GOCC Policy
a.	Existence and scope to address customer's welfare	Sec. 31, Manual of Corporate Governance, page 20 Sec. 34, Manual of Corporate Governance, page 21 Sec. 37, Manual of Corporate Governance, pages 21 to 22 Sec. 38, Manual of Corporate Governance, page 22 Sec. 39, Manual of Corporate Governance, page 22 Sec. 40, Manual of Corporate Governance, page 22
b.	Elaborates efforts to interact with the communities	Sec. 32 (par. 4), Manual of Corporate Governance, page 20.
c.	Ensures that its value chain is environmentally friendly or is consistent with promoting sustainable development	Sec. 32 (par. 5), Manual of Corporate Governance, page 20.
2.	GOCC Activities to implement the abovementioned policies
a.	Customer health and safety	CSR Customers Welfare
b.	Interaction with the communities	Interaction with the communities
c.	Environmentally-friendly value chain	CSR Environmentally friendly
3.	Separate Corporate Social Responsibility (CSR) report/section or sustainability report/section	SSS and Corporate Social Responsibility Corporate Social Responsibility Corporate Social Responsibility (CSR)
4.	Contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights	uSSSapTayo SSC and SSS Management Director
5.	Performance-enhancing mechanisms for employee participation
a.	Mentions health, safety and welfare policy for its employees	Corporate Governance Scorecard Compliance For CY 2020 SSS Manual of Corporate Governance, (page 20) HR Manual of Personnel Policies, Rules and Regulations, (Pages 49 to 61 and 237-239) HR Manual of Personnel Policies, Rules and Regulations, pages 237 to 239 Positive Feedback Mechanism Implementing Rules and Regulations (IRR) Employee Satisfaction Survey (Year 2019) See Annex A - 2020 OPCR of PMERD
b.	Publishes data relating to health, safety and welfare of its employees	Corporate Governance Scorecard Compliance For CY 2020 (Annex B) A. SSS Intranet B. SSS Employee Programs C. Official Orders Link: Issuance & Forms Management System (IFMS) D. Published Employee Programs (Summarized Proofs)
c.	Provides training and development programmes for its employees	Corporate Governance Scorecard Compliance For CY 2020 2020 LDD Accomplishment Report as of 30 December 2020 (Annex C.1) OPCR, Learning and Development Department (Annex C.2) CSR: Customer and Employees' Welfare
d.	Publishes training and development programmes for its employees	Corporate Governance Scorecard Compliance For CY 2020 LDD Training Calendar Screen Shots (Annex D) Source Webpage CSR: Customer and Employees' Welfare
6.	Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
a.	Procedures for complaints by employees concerning illegal (including corruption) and unethical behavior	SSS Whistleblowing Policy
b.	Procedures to protect an employee/person who reveals illegal/ unethical behavior from retaliation	SSS Whistleblowing Policy
7.	Quality of Annual Report
a.	Corporate objectives	Certification (PASED Tentative Facts and Figures December 2020
b.	Financial performance indicators	Certification (PASED) Tentative Facts and Figures December 2020
c.	Non-financial performance indicators	Certification (PASED) Tentative Facts and Figures December 2020
d.	Details of whistle-blowing policy	SSS Whistleblowing Policy
e.	Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners	Chairperson Carlos G. Dominguez, III PCEO Aurora C. Ignacio Secretary Silvestre H. Bello III Comm. Diana Pardo Aguilar Comm. Anita Bumpus-Quitain Comm. Michael G. Regino Comm. Ricardo L. Moldez Comm. Manuel L. Argel, Jr. Comm. Bai Norhata M. Alonto
f.	Training and/or continuing education programme attended by each director/commissioner	2020 SSC Training
8.	Annual reports downloadable from the GOCC's website	Certification (PASED)
9.	Annual Report contains a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identifies and explains the reasons thereof	Final Statement of Full Compliance
10.	Timely filing/release of annual/financial reports
a.	Audited annual financial report/statement released within 60 days upon receipt from COA	Certification (GAD)
b.	Annual report released within 90 days from release of audited financial report	Certification (GAD)
c.	True and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company	Statement Of Management's Responsibility
11.	Corporate Vision and Mission/Strategy
a.	Board of Directors reviewing the vision and mission/ strategy in the last financial year	SSS Mission - Vision and Corporate Strategy
b.	Board of Directors monitoring/overseeing the implementation of the corporate strategy	SSS Mission - Vision and Corporate Strategy
12.	Performance Evaluation System (PES)
a.	GOCC achieving 90% in the PES	GCG Acknowledgement Letter Certification (CPPD)
13.	Code of ethics or conduct
a.	Details of the code of ethics or conduct	Revised Rules on Administrative Cases in Civil Service 2017 Revised Rules on Administrative Cases in Civil Service Code of Ethics
b.	All Directors/Commissioners, senior management and employees are required to comply with the code	Revised Rules on Administrative Cases in Civil Service 2017 Revised Rules on Administrative Cases in Civil Service Secs. 4 and 5, Code of Ethics Sec. 25, Manual of Corporate Governance, page 17
c.	Disclosure on how SSS implements and monitors compliance with the code of ethics or conduct	Revised Rules on Administrative Cases in Civil Service 2017 Revised Rules on Administrative Cases in Civil Service SSS Implementation and Monitoring of Compliance with the Code of Ethics or Conduct AO 2020-008
Nomination Compensation/Remuneration Committee
14.	Appointment of Nomination Compensation/ Remuneration Committee	Committees of the SSCommission and their Duties and Responsibilities Sec. 16 (1), Manual of Corporate Governance, pages 11 to 12 (Executive Committee)
15.	Nomination Compensation/Remuneration Committee meetings	2020 Attendance Record of Directors in Board and Committee Meetings
16.	Report of the Nomination Compensation/Remuneration Committee publicly disclosed	Executive Committee 2020 Accomplishment
Audit Committee
17.	Appointment of an Audit Committee	Committees of the SSCommission and their Duties and Responsibilities Sec. 16 (4), Manual of Corporate Governance, pages 14 to 15
18.	Report of the Audit Committee publicly disclosed	Audit Committee 2020 Accomplishment
19.	At least one member of the Audit Committee has an audit, accounting or finance background (qualification or experience)	Comm. Anita Bumpus-Quitain Comm. Diana Pardo Aguilar Comm. Ricardo L. Moldez Comm. Manuel L. Argel, Jr.
20	Audit Committee meetings	2020 Attendance Record of Directors in Board and Committee Meetings
Risk Management Committee
21.	Appointment of Risk Management Committee	Committees of the SSCommission and their Duties and Responsibilities Sec. 16 (2), Manual of Corporate Governance, pages 12 to 13 (Risk Management and Investments Committee)
22.	Report on Risk Management Committee publicly disclosed	Risk Management and Investments Committee 2020 Accomplishment
23.	At least one member of the Risk Management Committee has a background in finance and investments	Comm. Diana Pardo Aguilar Comm. Michael G. Regino Comm. Manuel L. Argel, Jr. PCEO Aurora C. Ignacio
24.	Board meetings and attendance
a.	Board of Directors meetings scheduled at the beginning of the year	2020 Attendance Record of Directors in Board and Committee Meetings Board of Directors Meeting scheduled at the beginning of the year Sec. 9, Manual of Corporate Governance, page 7
b.	Meetings of the Board of Directors	2020 Attendance Record of Directors in Board and Committee Meetings
c.	Board of Directors meet at least 75% on their scheduled meetings	2020 Attendance Record of Directors in Board and Committee Meetings 2020 Actual Meeting of the Social Security Commission
d.	Each of the directors/commissioners attended at least 90% of all the board meetings held during the year	2020 Attendance Record of Directors in Board and Committee Meetings
e.	Board of Directors meeting separately at least once during the year without the President/CEO present	2020 Attendance Record of Directors in Board and Committee Meetings
25.	Access to information
a.	A policy that stipulates board papers for Board of Directors/ Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting	Sec. 9, Manual of Corporate Governance, page 7
b.	Board Secretary	Board Secretary Resume Sec. 15.3, Manual of Corporate Governance, pages 9 to 10
26.	Internal Audit
a.	Separate internal audit function	Definition of Internal Audit Service (IAS), Manual of Corporate Governance, page 3 Internal Audit Service
b.	Appointment and removal of the internal auditor requires the approval of the Audit Committee	SSS Internal Audit Charter
27.	Risk Oversight
a.	Disclosure in the internal control procedures/risk management systems in place	SSS Internal Controls SSS Risk Oversight
b.	Annual Report disclosure that the board of directors/commissioners has conducted a review of the company's material controls (including operational, financial and compliance controls) and risk management systems	The Board Conducted a Review of the SSS Material Controls The Board Conducted a Review of the Risk Management Systems
c.	Disclosure how key risks are managed	How Key Risks Are Managed
d.	Annual Report containing a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC's internal controls/risk management systems	Adequacy of Internal Controlss Adequacy of Risk Management Systems
28.	Board Chairman and CEO
a.	Do different persons assume the roles of Chairman and CEO?	Sec. 15., Manual of Corporate Governance, page 8 Sec. 15.2, Manual of Corporate Governance, page 9
29.	Orientation Program and Continuous Professional Education Program
a.	Orientation programs for new Directors	Orientation Program For New Members
b.	Policy that encourages Directors/Commissioners to attend on-going or continuous professional education programs	2020 SSC Training Sec. 27, par. 3 (b), Manual of Corporate Governance, page 18 On-going/Continuous Professional Education Programs for the SSC Directors/Commissioners
c.	Appointive Directors attending at least 1 training for the calendar year	2020 SSC Training
30.	Board Appraisal
a.	Annual performance assessment conducted of the Board of Directors	Annual Performance Assessment
b.	Disclosure on the process followed in conducting the Board assessment	Process in Conducting Board Assessment
c.	Disclosure on the criteria used in the Board assessment	Criteria Used in Board Assessment
31.	Committee Appraisal
a.	Annual performance assessment conducted of the Board of Directors Committees	Annual performance assessment conducted of the Board of Directors Committees
BONUS
1.	Stakeholder Relationships.
	Does the GOCC practice Global Reporting Index (GRI) on its annual reports?
2.	Disclosure and Transparency. Quality of the Annual Report.
	Is the audited annual financial report/statement released within 30 days upon receipt from COA?

Note: All other information on corporate governance can be linked to the items in the SSS Transparency Seal.


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